Job Description

*Job Title: Transportation Coordinator* 📍 Location: Qatar 🕒 Employment Type: Full-Time *Job Summary:* We are seeking a responsible and experienced Transportation Coordinator to manage company drivers, oversee fleet operations, and ensure safe, efficient, and compliant transportation services for employees. The ideal candidate will ensure proper vehicle maintenance, scheduling, documentation, and adherence to Qatar traffic regulations and company HSE policies. *Key Responsibilities:* Transportation & Driver Coordination Coordinate all drivers and manage fleet operations as per company policy. Arrange transportation for employees as instructed by HR or Administration. Prepare weekly transport schedules approved by respective authorities. Ensure transportation services are provided as per authorized memos. Ensure punctual pickup and drop-off according to assigned schedules. Ensure drivers follow designated routes and company instructions. Vehicle Maintenance & Fleet Management Maintain vehicle cleanliness (interior and exterior). Plan servicing and maintenance schedules in advance. Submit maintenance budget requests to Finance at least one month prior. Ensure renewal of Istimara (Vehicle Registration) 15–30 days before expiry. Immediately report mechanical issues, accidents, or damages. Coordinate with PRO and Administration for corrective actions. Ensure vehicles are serviced only at company-approved maintenance centers. Records & Documentation Maintain daily vehicle inspection records (fuel, oil, tyres, lights, brakes). Keep updated records of servicing, maintenance, and repairs. Ensure all drivers maintain vehicle logbooks. Maintain mileage records, fuel records, and trip sheets. Ensure vehicle documents (registration, insurance) are valid and available. Ensure PTW and gate passes are valid where required. Reporting & Communication Submit daily activity and vehicle status reports to Admin Supervisor. Immediately report incidents, delays, accidents, or violations. Coordinate with Administration for trip planning and scheduling. *Requirements:* Minimum 3–5 years of experience in fleet/transport coordination in Qatar. Good knowledge of Qatar traffic laws and vehicle documentation processes. Strong organizational and scheduling skills. Basic computer knowledge for maintaining records. Good communication skills. Valid Qatar Driving License. *Preferred:* Experience in corporate, construction, oil & gas, or industrial sector. Knowledge of vehicle renewal procedures (Istimara, Insurance, PTW). Ability to handle emergency situations efficiently.

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